Lac Seul First Nation is seeking for a Housing Clerk to provide administrative support to ensure efficient operation of the Ke-nawind Housing Development Authority. Under the direct supervision of the Director of Housing, the Housing Clerk will be responsible for confidential, and time sensitive material related to the housing field’s concepts, practices and procedures. The Housing Clerk must communicate effectively via telephone and email to ensure that all duties are completed accurately and delivered in high quality and within a timely manner.

Key Responsibilities:

• Provides information to the public; serves as a receptionist, greets office visitors and responds to inquiries from visitors or over the telephone in a warm manner
• Prepares and assists with various correspondence (i.e. move-ins, transfers, new leases, etc.), specialized reports, and other documentation; enters and retrieves data for use in reports, maintaining records, and for tracking purposes.
• Sets up and maintains accurate files and security of records; organizes paperwork and correspondence while maintaining a neat and orderly working area.
• Receives, sorts, and distributes mail and faxes in a timely and accurate manner, processes outgoing mail in a timely and accurate manner.
• Book travel and accommodations for staff travel; assist in booking conference calls, conference rooms, and catering for board meetings
• Take accurate minutes of meetings and distribute accordingly
• Prepare, monitor and duplicate invoices, purchase orders, receipts for Kenawind and finance office
• Maintain supplies inventory by checking stock and placing expediting orders, verifying receipt of supplies, coordinate repairs to office equipment
• Process tenant payments and issue receipts to tenants.

For more information about the position, please refer to the attached job description.